Thank you for having agreed to be a sponsor or/and an exhibitor at this event. We are pleased to provide you with some useful information to promise an enjoyable and smooth-running event. You will receive some information and deadline reminders by e-mail, however, please check this page regularly for latest information and practical documents in one place .
The ALFI events team remains at your disposal for any additional questions or assistance. Contact: email@example.com or phone: +352 22 30 26 51
This year, the conference is designed in a hybrid format. Participants will be able to join the event, either in-person or virtually (plenary session only).
Delivery guide and label (please read carefully)
For other more specific sponsorship options (badge, voting system…), the events team will contact you individually.
Booth allocation procedure
You will be contacted one by one following the priority rules, which are (according to the general conditions):
“Agreements received by the deadline for the first round of space allocations, will enter on the first priority list for the exhibition space allocation. Agreements received by the deadline for the second round of space allocations , will enter on the 2nd priority list for the exhibition space allocation and the same for the third round. Remaining spaces after the third allocation round, will be allocated on a first come, first served basis. Within each allocation round, priority will be given to ALFI members and those also being an annual sponsor. In case of same priority level, the date of receipt of agreement and payment will be taken into consideration.”
For logistical reasons, booths have to be set-up on
Wednesday, 17 November 2021
from 2 – 3.30 p.m.
Please coordinate this with the person/company in charge of the set-up as no exception will be made. We recommend you to bring your own trolley.
Break down: Not before 4pm on the 18 November 2021.
Unfortunately there is no store room, therefore: Material has to be delivered on the set-up day, Tuesday, 17 November from 8h00-17h00 only and must leave on Thursday, 19 November the latest. Materials cannot be stored after the conference.
The entire exhibition area is covered with WIFI connection which can be used free of charge. There are no ISDN, LAN or analogue phone lines available. Please check your computer connection with your IT department.
Registration is free of charge. do not forget to invite your colleagues and partners. Travel You are responsible for making your own travel arrangements. Please refer to the current health measures specific to United Kindgdom which are updated regularly: click here Dont forget to order and prepay your test kit to be done on Day 2. Kindly note that you are not allowed to travel to UK with your ID card. A passport is required. As these may change over time depending on how the pandemic situation may evolve, we invite you to check the latest updates closer to the date of the event. Covid Check/Onsite health measures: currently, a Covid Check or wearing of masks for physical events in United Kingdom is not required, but we recommend to continue to be cautious and keep distance.
Accommodation We have not blocked any accommodation in London as many companies have corporate arrangements and preferences.
Medias shall refer to the individual customized contract and check what features are included. For any logistical questions, please contact firstname.lastname@example.org – for any questions regarding publication/promotion/social media posts etc, please contact email@example.com
Online event participation may require the registrant to configure its software settings on its web-device upon first use, or require the registrant to download the software for its operating system. The registrant may require administrator privileges on its computer to be able to manually install software. The registrant needs a digital device (e.g. computer, tablet, laptop, smart phone) with video and audio function to be able to see and listen to the online event. It is the registrant’s responsibility to ensure proper equipment and access to network, as well as to perform a functionality check of devices before registration.
Unless otherwise indicated, ALFI owns copyright for the content presented at the event. Some of the copyright for the content may be owned by individual presenters. For online events, the related recording is to be viewed by the registrant only. The content of any event must under no circumstances be recorded or reproduced by the registrant or any third party. A copy of the presentation or of other material may be made available after registration, and is for personal/non-commercial use of the registrant only. The content must not be modified, distributed to a third party or republished in any way without the prior written consent of ALFI or the presenter. If the registrant seeks to reproduce or otherwise use the content in any way it is its responsibility to obtain approval for such use where necessary (contact: firstname.lastname@example.org). Any breach of copyright, including recording the presentation or any unauthorised use of the material may lead to legal action.
Events organised by ALFI are diligently prepared and performed by dedicated committees, discussion panels, qualified individual presenters and/or moderators. Despite this high standard, ALFI cannot be held liable for the detailed content of any event, quality of presentation or if learning outcomes do not entirely meet expectations. Changes to the programme by ALFI shall be allowed as long as the general character of the topic is preserved. Changes of presenters or moderators, as well as changes to the schedule or timeline shall not entitle the registrant to ask for a fee reduction or even repayment of total fee, unless the start and end time of the event change by more than 1 hour. Presentations and the ALFI virtual events platform may contain links to other websites over which ALFI has no control. ALFI makes no representations about the accuracy of information contained on those websites, and it is not liable for the content on those websites.
Events organised by ALFI are usually recorded (video, audio, chat). Recordings or part of recordings may be used or made available by ALFI after the event, including to sponsors. Any concerns with respect to the recording can be discussed with ALFI in good time prior to the event date (contact: email@example.com).
Please note that the conference is usually filmed and photographed by ALFI, and possibly by other participants. This data, including speaker names, may be used by ALFI in advertising events on our website, in marketing material and on social media. Conference venues may likewise be permitted to film and take photos of participants.