ALFI registration terms & conditions (as of August 2021)

Please read the registration conditions here-below, which the registrant accepts by submitting his/her registration to attend the event. If he/her does not agree, ALFI will be unable to accept the registration.

The registration is valid for one person only. A final confirmation, respectively the access link will be sent one day prior to the event at the latest.

Confirmation (free events)
The registrant will receive a confirmation by e-mail from our registration department (registrations@alfi.lu). Please check the spam folder or contact us, should you not receive any confirmation.

Paying events:

Confirmation & payment
The registrant will receive a confirmation and registration number by e-mail from our registration office Parthen R&S (registration@parthen.nl) upon which the full registration fee is due and cancellations are subject to handling fees (see cancellation conditions below).

Please contact registration@parthen.nl if you have not received confirmation within 5 days after your registration.

The invoice will be sent by email to the billing contact as provided during the registration process. Conference fees must be paid prior to the event. Full pre-payment or a credit card guarantee is required (see payment options below).

Member fees
In order to benefit from the member fees, the registrant needs to work directly for the member company or member fund whose name will have to be provided during the registration process.

Early bookings and access
(Super) Early bird: Is only applicable if payment is made by the early bird deadline, (please refer to the deadlines overview at the bottom). After this date, the standard rate applies.

For online events, access per pass is limited to one person [on one device]. A personalised access will be sent to the registrant’s e-mail address one day before the booked session(s) at the latest.

Splitting the ‘full week’ package between people and part-time substitution is not possible.

For any changes to registration details, including replacements or upgrades, kindly send a written notice to the registration office ‘Parthen’ (registration@parthen.nl) before the deadline (please refer to the deadlines overview at the bottom). For changes to the booked registration option, the new fee will be calculated based on the rates that apply on the day of the change.

Cancellation
Cancellations must be made in writing and must be received by the registration office ‘Parthen’ (registration@parthen.nl) by the cancellation deadline (please refer to the deadlines overview at the bottom). Cancellations of paying registrations are subject to handling fees. Reimbursement of the registration fee, minus a handling charge will be made (150€ for physical events of more than 1 day, 50€ for physical 1-day events and virtual events).

After the cancellation deadline, the full cost is due and no refund will be made and this, regardless if the registrant attends the event or not.

Consumers as defined by directive 2011/83/EU of the European Parliament and of the Council of 25 October 2011 on consumer rights, meaning any natural person who is acting for purposes which are outside his trade, business, craft or profession, have a period of 14 days to withdraw from the distance or off-premises contract, without giving any reason, and without incurring any costs other than those provided for in the directive or in the applicable national law. To exercise a withdrawal right, the consumer may either use the model withdrawal form as set out in Annex I(B) of the directive (in English, French or German), or make any other unequivocal statement setting out his decision to withdraw from the contract. The withdrawal for or statement should be sent to the following e-mail address: events@alfi.lu

Consumers will lose their rights of withdrawal (for service contracts or the supply of digital content which is not supplied on a tangible medium) once the contract has been fully performed.

Late registrations
For late registrations a credit card guarantee is required as the full fee is due upon receipt of the registration number.

Special registration procedure for exhibitors and sponsors
Exhibitor and full access tickets included in the sponsorship package can be booked on the special registration site/form which will be sent to the exhibitor’s/sponsor’s main contact person closer to the event. For any additional registrations, please refer to the public registration webpage.

Payment options:

Event fees must be paid prior to the conference. All payments are to be made in Euros. Please quote name, company and invoice number for each attendee.

1) By bank transfer to the following bank account:

2) By credit card
Please register online and choose the credit card payment option. Any reimbursement will be done on the credit card that has been used for the registration processing to the conference.

Invoice address:
An invoice will be emailed to the billing contact as indicated during registration. VAT will be applied according to VAT legislation as follows: Please click here for the European regulation.

Physical presence at events during Covid-19 pandemic

For events planned with physical presence, Covid health recommendations and measures will apply according to the rules and regulations of the host country.

Speakers and attendees are kindly requested to carefully read the information on applicable rules and regulations for the country in which the event will take place. As these may change over time depending on how the pandemic situation may evolve, we recommend to check the latest updates closer to the date of the event.

Kindly note that the health recommendations and measures applied by the respective venue host have to be respected by anyone who wishes to attend the event.

Technical requirements for virtual events
Online event participation may require the registrant to configure its software settings on its web-device upon first use, or require the registrant to download the software for its operating system. The registrant may require administrator privileges on its computer to be able to manually install software. The registrant needs a digital device (e.g. computer, tablet, laptop, smart phone) with video and audio function to be able to see and listen to the online event. It is the registrant’s responsibility to ensure proper equipment and access to network, as well as to perform a functionality check of devices before registration.

Intellectual property and use of recordings:
Unless otherwise indicated, ALFI owns copyright for the content presented at the event. Some of the copyright for the content may be owned by individual presenters. For online events, the related recording is to be viewed by the registrant only. The content of any event must under no circumstances be recorded or reproduced by the registrant or any third party.

A copy of the presentation or of other material may be made available after registration, and is for personal/non-commercial use of the registrant only. The content must not be modified, distributed to a third party or republished in any way without the prior written consent of ALFI or the presenter.

If the registrant seeks to reproduce or otherwise use the content in any way it is its responsibility to obtain approval for such use where necessary (contact: events@alfi.lu). Any breach of copyright, including recording the presentation or any unauthorised use of the material may lead to legal action.

Content of events and links to other websites:
Events organised by ALFI are diligently prepared and performed by dedicated committees, discussion panels, qualified individual presenters and/or moderators. Despite this high standard, ALFI cannot be held liable for the detailed content of any event, quality of presentation or if learning outcomes do not entirely meet expectations. Changes to the programme by ALFI shall be allowed as long as the general character of the topic is preserved. Changes of presenters or moderators, as well as changes to the schedule or timeline shall not entitle the registrant to ask for a fee reduction or even repayment of total fee, unless the start and end time of the event change by more than 1 hour.

Presentations and the ALFI virtual events platform may contain links to other websites over which ALFI has no control. ALFI makes no representations about the accuracy of information contained on those websites, and it is not liable for the content on those websites.

Recording:
Events organised by ALFI are usually recorded (video, audio, chat). Recordings or part of recordings may be used or made available by ALFI after the event, including to sponsors. Any concerns with respect to the recording can be discussed with ALFI in good time prior to the event date (contact: events@alfi.lu). It is important to note that it may happen that speakers disagree with the publication of the recordings, which can then not be made available. It is important to note that it may happen that speakers disagree with the publication of the recordings, which can then not be made available.

Media privacy:
Please note that the conference is usually filmed and photographed by ALFI, and possibly by other participants. This data, including speaker names, may be used by ALFI in advertising events on our website, in marketing material and on social media. Conference venues may likewise be permitted to film and take photos of participants.

Data protection:
ALFI is committed to ensuring that the registrant’s privacy is protected and secured. Please click here to access the association’s privacy policy.

For online and paying events ALFI is using external service providers. By registering for these events, the registrant agrees that his/her personal data will be processed for registration, handling, event information purposes and access to the virtual event platform by these external service providers (qualifying as data processors) and ALFI, the organizer of the event (qualifying as data controller).

ALFI may use the personal information provided during registration to invite you to future events organised by ALFI and add the registrants e-mail address to the association’s distribution lists, e.g. of our newsletters.

The registrant may object to the use of your personal data by writing to info@alfi.lu. If you do so, we will erase the data.

The registrant also has the right to request access to your personal data and to ask for rectification of these data should they be incorrect/incomplete. The registrant may exercise these rights by writing to info@alfi.lu.

In case of online events, by visiting some (or all) of the exhibitors’ virtual booths, the registrant thereby grants ALFI the right to share his/her personal data with those exhibitors and acknowledge that those exhibitors may wish to contact him/her.

Deadlines overview 2021