ALFI registration terms & conditions (as at 13 December 2021)

Please read the registration conditions here-below, which the registrant accepts by submitting his/her registration to the event. If he/she does not agree with the conditions, ALFI will be unable to accept the registration.

Registration is valid for one person only.

Registration to free (non-paying) events:
The registrant will receive, at the latest one day prior to the event, a confirmation (with access link, where applicable) by e-mail from ALFI’d registration department (registrations@alfi.lu). Please check your spam folder or contact us, should you not receive any confirmation.

Registration to paying events:

Confirmation and payment
The registrant will receive, at the latest one day prior to the event, a confirmation (with access link, where applicable) by e-mail from the registration office Parthen R&S (registration@parthen.nl) upon which the full registration fee is due and cancellations are subject to handling fees (see cancellation conditions below).

Please contact registration@parthen.nl if you have not received confirmation within 5 days after your registration.

The invoice will be sent by email to the billing contact as provided during the registration process. Conference fees must be paid prior to the event. Full pre-payment or a credit card guarantee is required (see payment options below).

Member fees
In order to benefit from the member fees, the registrant needs to work directly for the member company or member fund whose name will have to be provided during the registration process.

Early bookings and access
(Super) Early bird: A beneficial rate is only applicable if payment is made by the early bird deadline, (please refer to the deadlines overview at the bottom). After the specified date, the standard rate applies.

For online events, access per pass is limited to one person (on one device). A personalised access will be sent to the registrant’s e-mail address one day before the booked session(s) at the latest.

Splitting the ‘full week’ package between people and part-time substitution is not possible.

For any changes to registration details, including replacements or upgrades, kindly send a written notice to the registration office ‘Parthen’ (registration@parthen.nl) before the respective deadline (please refer to the deadlines overview at the bottom). For changes to the booked registration option, the new fee will be calculated based on the rates that apply on the day of the change.

Conversion to virtual events

ALFI currently plans to organise most events in 2022 as in-person or hybrid events, but it will continuously monitor the situation and reserves the right to switch to a fully virtual format depending on the evolution of the Covid-19 pandemic and the latter’s impact on the organisation of any such events. In such a case, ALFI will convert the registrations for physical events automatically into registrations for virtual events. Registrants will be informed accordingly. For paying events, ALFI will offer a fair compensation for this change. Requests for full cancellations in this special case will need to be addressed to the registration office Parthen (registration@parthen.nl) before the start of the event.

For hybrid paying events, registrants always have the option to convert their registration from a physical attendance to virtual attendance on their own initiative, in which case a handling fee of 150€ will be charged. Such a change can still be done after the “cancellation” deadline, in which case the full fee for physical attendance will remain due.

(Partial) cancellations of attendance/switching from virtual to physical attendance
Cancellations must be made in writing and must be received by the registration office ‘Parthen’ (registration@parthen.nl) by the cancellation deadline (please refer to the deadlines overview at the bottom). Cancellations and switches from physical to virtual attendance of paying registrations are subject to handling fees. Reimbursement of the difference/the registration fee, minus a handling charge, will be made (150€ for physical tickets of more than 1 day, 50€ for physical 1-day tickets and virtual tickets).

After the cancellation deadline, the full cost is due and no refund will be made, and this regardless of whether the registrant attends the event or not.

Consumers as defined by directive 2011/83/EU of the European Parliament and of the Council of 25 October 2011 on consumer rights, meaning any natural person who is acting for purposes which are outside his trade, business, craft or profession, have a period of 14 days to withdraw from the distance or off-premises contract, without giving any reason, and without incurring any costs other than those provided for in the directive or in the applicable national law. To exercise a withdrawal right, the consumer may either use the model withdrawal form as set out in Annex I(B) of the directive (in English, French or German), or make any other unequivocal statement setting out his decision to withdraw from the contract. The withdrawal for or statement should be sent to the following e-mail address: events@alfi.lu

Consumers will lose their rights of withdrawal (for service contracts or the supply of digital content which is not supplied on a tangible medium) once the contract has been fully performed.

Late registrations
For late registrations a credit card guarantee is required as the full fee is due upon receipt of the registration number.

Special registration procedure for exhibitors and sponsors
Exhibitor and full access tickets included in the sponsorship package can be booked on the special registration site/form which will be sent closer to the event to the exhibitor’s/sponsor’s main contact person. For any additional registrations, please refer to the public registration webpage.

Payment options:

Event fees must be paid prior to the conference. All payments are to be made in Euros. Please quote name, company and invoice number for each attendee.

1) By bank transfer to the following bank account:

ASSOCIATION LUXEMBOURGEOISE DES FONDS D’INVESTISSEMENT A.S.B.L.
BIC/Swift Code: BLUXLULL
IBAN LU41 0080 1088 5990 2062

2) By credit card
Please register online and choose the credit card payment option. Any reimbursement will be done on the credit card that has been used for the registration processing to the conference.

Invoice address:
An invoice will be emailed to the billing contact as indicated during registration. VAT will be applied according to VAT legislation as follows: please click here for the European regulation.

Physical presence at events during Covid-19 pandemic

For events planned with physical presence, Covid health recommendations and measures will apply according to the rules and regulations of the host country.

Speakers and attendees are kindly requested to carefully read the information on applicable rules and regulations for the country in which the event will take place. As these may change over time depending on how the pandemic situation may evolve, we recommend to check the latest updates closer to the date of the event.

Kindly note that the health recommendations and measures applied by the respective venue host have to be respected by anyone who wishes to attend the event.

Technical requirements for virtual events
Online event participation may require the registrant to configure its software settings on his/her web-device upon first use, or require the registrant to download the software for his/her operating system. The registrant may require administrator privileges on his/her computer to be able to manually install software. The registrant needs a digital device (e.g. computer, tablet, laptop, smart phone) with video and audio function to be able to see and listen to the online event. It is the registrant’s responsibility to ensure proper equipment and access to network, as well as to perform a functionality check of devices before registration.

Intellectual property and use of recordings:
Unless otherwise indicated, ALFI owns copyright for the content presented at the event. Some of the copyright for the content may be owned by individual presenters. For online events, the related recording is to be viewed by the registrant only. The content of any event must under no circumstances be recorded or reproduced by the registrant or any third party.

A copy of the presentation or of other material may be made available after registration, and is for personal/non-commercial use of the registrant only. The content must not be modified, distributed to a third party or republished in any way without the prior written consent of ALFI or the presenter.

If the registrant seeks to reproduce or otherwise use the content in any way it is his/her responsibility to obtain approval for such use where necessary (contact: events@alfi.lu). Any breach of copyright, including recording the presentation or any unauthorised use of the material may lead to legal action.

Content of events and links to other websites:
Events organised by ALFI are diligently prepared and performed by dedicated committees, discussion panels, qualified individual presenters and/or moderators. Despite this high standard, ALFI cannot be held liable for the detailed content of any event, quality of presentation or if learning outcomes do not entirely meet expectations. Changes to the programme by ALFI shall be allowed as long as the general character of the topic is preserved. Changes of presenters or moderators, as well as changes to the schedule or timeline shall not entitle the registrant to ask for a fee reduction or even repayment of total fee, unless the start and end time of the event change by more than 1 hour.

Presentations and the ALFI virtual events platform may contain links to other websites over which ALFI has no control. ALFI makes no representations about the accuracy of information contained on those websites, and it is not liable for the content on those websites.

Recording:
Events organised by ALFI are usually recorded (video, audio, chat). Recordings or part of recordings may be used or made available by ALFI after the event, including to sponsors. Any concerns with respect to the recording can be discussed with ALFI in good time prior to the event date (contact: events@alfi.lu). It is important to note that it may happen that speakers disagree with the publication of the recordings, which can then not be made available.

Media privacy:
Please note that the conference is usually filmed and photographed by ALFI, and possibly by other participants. This data, including speaker names, may be used by ALFI in advertising events on our website, in marketing material and on social media. Conference venues may likewise be permitted to film and take photos of participants.

Data protection:
ALFI is committed to ensuring that the registrant’s privacy is protected and secured. Please click here to access the association’s privacy policy.

For online and paying events ALFI is using external service providers. By registering for these events, the registrant agrees that his/her personal data will be processed for registration, handling, event information purposes and access to the virtual event platform by these external service providers (qualifying as data processors) and ALFI, the organizer of the event (qualifying as data controller).

ALFI may use the personal information provided during registration to invite you to future events organised by ALFI and add the registrants e-mail address to the association’s distribution lists, e.g. of our newsletters.

The registrant may object to the use of his/her personal data by writing to info@alfi.lu. If you do so, we will erase the data.

The registrant also has the right to request access to his/her personal data and to ask for rectification of these data should they be incorrect/incomplete. The registrant may exercise these rights by writing to info@alfi.lu.

In case of online events, by visiting some (or all) of the exhibitors’ virtual booths, the registrant thereby grants ALFI the right to share his/her personal data with those exhibitors and acknowledge that those exhibitors may wish to contact him/her.

Deadlines overview 2022

Event Super Early bird deadline Early bird deadline Deadline for substitutions/ switch to virtual attendance/ cancellations
European Asset Management Conference 14 Jan. 2022 25 Feb. 2022 11 March 2022
Risk Management Conference 1 April 2022 16 May 2022 3 June 2022
Global Distribution Conference 15 July 2022 19 Aug. 2022 9 Sept. 2022
PE & RE Conference 23 Sept. 2022 21 Oct. 2022 11 Nov. 2022